After an Incident is Reported

Team Communication

Upon receipt of an incident report, team chairs notify each other and determine whether an emergency session is needed or discussion can wait until the regular weekly meeting.

• If an emergency meeting is needed, the appropriate chair will coordinate the meeting, notify the core team members and invite any necessary ad hoc areas, depending on the person of concern’s campus affiliation.
• If the concern does not fit the BCT scope, the team will refer the case to the appropriate campus partner charged with addressing the concern.
  • The Director of Case Management Services informs the appropriate Dean of Student Affairs or other relevant areas for student concerns.
  • Human Resources will follow up with appropriate faculty, staff or other relevant departments and areas regarding concerns involving faculty and staff.
  • If appropriate, non-affiliate cases will be referred to UC San Diego Police Department.
• The reporting party will be informed of a single point of contact who can assist with questions and concerns.

Communication Flowchart

Communication to Leadership

BCT chairs will communicate incidents of high concern or those that present a high-level threat to the campus community to campus leaders through the reporting vice chancellors — VC Student Affairs and/or VCResource Management and Planning. Vice chancellors route the communication to the chancellor, executive vice chancellor and/or other appropriate senior-level staff.